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May 2, 2016

By Steve King

Most pet retailers would say that their customer relationships are the most important ones to the success of their businesses. Others might feel the relationship they have with employees is essential to a well-run retail operation. But a third relationship—with their wholesale distributors—is as important as any other in contributing to business success.

Consider these five elements of your distributor relationships as essential building blocks in making your store the consumer’s choice for pet supplies.

Automate Your Order Entry

Nothing is more frustrating than receiving your distributor’s delivery with an incorrect order. If you are still placing orders by phone or fax, the odds are pretty good that you have more than your share of inaccurate shipments. The reason is simple: manual ordering invites keystroke and out-of-stock errors.

Electronic ordering streamlines the process and virtually eliminates errors. You can know immediately if an item is out of stock and the distributor can suggest substitute items that keep your shelves full. It also allows the distributor to pick and pack your order with less lead time, getting products on your shelves more quickly. And because you receive an order acknowledgement right away, those nasty surprises when your shipment arrives are eliminated.

Order entry doesn’t necessarily mean you have to invest in expensive equipment or software. Many salespeople carry scanners with a wireless link to the distributor’s inventory management system that allows them to build an order with you while in your store. Other distributors can supply you with a scanner or offer a web store where you can place orders 24/7.

Keep Your Inventory Fresh

Nothing says “Going out of Business” more than a store filled with dusty, outdated merchandise, torn bags and empty pegs. Keeping your inventory fresh is essential in today’s competitive retail environment. The more your inventory turns, the more profit you’ll see. And with interest rates on the rise, the carrying cost of slow moving or dead stock will only be more of a drag on your bottom line.

Work with your distributors to identify slow sellers that need to be discounted or discarded. Ask them about take back policies that protect you from items that don’t do well in your store. Let their salespeople advise you on what is driving sales.

Communicate, Communicate, Communicate

Open and frequent communication with your distributor reps will alert you to suppliers’ promotional offers, training opportunities and other special events outside of the typical reorder cycle. Be open to new ideas and trying new products and programs that your distributor partners might offer. Distributors will bring you ideas that have already proven successful elsewhere, helping you capture the upside of trending items while neutralizing the risk.

Communication with your distributor partners can also avoid problems when promotions outstrip the ability of suppliers to keep up with demand. Check with your distributors before committing to promotions on items that you may not be able to get in adequate quantities to satisfy demand, leading to angry customers.

Look for Win-Win Solutions
Certain commodity items are low margin, high volume sellers for distributors. If you constantly switch suppliers to save a penny on commodity items, your distributors will view you as a customer who buys only on price and who may not be worth the other value-added services that they provide.

Work with your distributors to bundle commodities with other products that have a higher margin for them. For example, if you agree to stock a product that is exclusive to a distributor in exchange for a discounted price on commodity items they carry, the blended margin is higher, as is the total sale. You get the price point you need to compete on commodity items in your marketplace and the distributor sees higher sales without sacrificing margin—a classic win-win.

Be Important to Someone

The distribution landscape is highly competitive. Odds are you have several good, full line distributors serving your market. If you only order a distributor’s specials or spread your orders out among your suppliers evenly, your value as a customer is limited.

Picking one distributor to service all your needs is not practical, but allowing a distributor to earn a significant portion of the overall volume of your business will serve you well in the long run. You are much more likely to have the support of higher management when you need a special delivery or want to place a late order if you have shown your loyalty to that distributor.
There are lots of reasons to cultivate healthy relationships with your distributor partners. Focus on these five, and you will see your sales and your profitability soar!

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